In my job, I am constantly managing large teams of people. These people are chosen because of their knowledge and expertise in certain areas. We also have many subcontractors that we bring onto our teams to strengthen our chances for a win. They are brought on for the specialties that their companies provide and for customer knowledge or connection that they hold. These teams are brought together to write proposals. It is my duty to manage the team, their writing and efforts, the schedule, the reviews, the deadlines, and the production and delivery of the proposal. Needless to say, this can often be a challenging job and I have met and worked with some of the most interesting people. For the purposes of this post, I have chosen one particular proposal and team to discuss.
The proposal was a re-compete of a contract that we already held and therefore a must win. Due to the importance of the proposal, many top-level people were put on it and we had over 50 subcontractors. One of the most important people on the team, from my company, was a woman who had managed the original contract for years. Being told that she had all the knowledge, I tasked her with several key writing assignments. At the daily meetings, I checked on the progress of all my writers. This woman always had some crazy excuse as to why she had not written anything. I went to my boss to help me handle the situation. Nothing came of it. I decided to send out daily notes to the head people in my division to let them know what was going on with the "important effort" in hopes that her boss' boss would make her write the sections. As important as this effort was, no one ever made her write or took the time to get the information out of her head.
The rest of the team worked very well together. Deadlines were met and the writing was great, but the reviews did not go well because several important sections were blank. I eventually had to tell upper management that they needed to make this woman do her job or remove her from the effort. Finally, the VP of the department holding the contract had to step in and write the missing sections, and the other woman was removed from the team. Her inaction led to a later than planned production but thanks to the efforts of the rest of the team we were able to get everything done in time to submit to the customer. Unfortunately, we did not have all the key information that we needed and we lost the re-compete.It was imperative for us to win the contract and due to the inaction of one writer, and the inaction of her boss, we lost regardless of the entire team's efforts. It was a very sad situation as every other member of the team spent countless hours writing and reviewing. These people truly put their heart and soul into this effort. Many people lost their jobs because we did not retain the contract. We stood a very strong chance of winning and possibly could have if we would have had the full support we needed. The woman who did not contribute to the proposal eventually lost her job after her boss lost his.



